The Extended Campus Publications and Marketing Office

Planning Your Publication

This page serves as an overview to our in-house capabilities and our production timelines. Please contact Valerie Cummings if you have any questions or you may call (417) 836-6664.

In-house Capabilities

We produce our promotional materials using Creative Suites 3 software on the Mac Pro. We have an Epson Stylus 4000 large format color printer for color proofs, posters, and banners. The largest print area we can produce, using this printer, is approximately 16" x 100'. We have a HP Designjet500ps which allows us to print 24” x 42” wide posters and banners. Our laminator will laminate pieces measuring up to 24” wide.

Production Timelines

Publication Design
The following deadlines apply to all projects we produce with the exception of catalogs.

All Projects . . . . . . . .Three weeks minimum
Rush Projects* . . . . . Completed as workload allows

*A rush job is defined as a project requiring a shorter production period than three weeks.

If our workload allows us to expedite your order in less time, then we will do so. In the event that our workload does not allow us to accept a rush job, we will assist you in securing freelance services as needed. Our peak production times are generally during the months of February, March, September, October and the beginning of November.

Please note: If the completion of your project requires special services, such as the assistance of Photographic Services, please allow 1 to 3 weeks additional for production.

Submitting Your Request
Please submit all job requests via our online job request forms. We provide job request forms for brochures and flyers, display boards and poster sessions, newspaper ads, newspaper inserts, submissions for the University Calendar of Events and press releases, photographic requests, radio ads, television ads and special requests.

If sending PowerPoint files for display boards or poster sessions, please fill out the appropriate form and then send the artwork as an email attachment to VCummings@missouristate.edu. If the file is too large for email, you may send the file on a disk formatted for the Macintosh.

If submitting photographs electronically for print publications, please make sure that the photos have been taken at a high resolution (300dpi) to ensure the optimal print quality. For more information about taking digital photos appropriate for publication, see our guide.

There are several options for submitting your text.
Copy and paste your text directly into the form.
Provide your text as an email attachment in Microsoft Word.
Submit your text on a Macintosh formatted DVD or CD-ROM.
Submit your text as a hard copy, although this requires that the text be keyed in by a staff member in Publications and Marketing.

If using photographs, we request that only high quality photographs be submitted. Photographs submitted electronically should be 300dpi at their original size to ensure optimum printing quality.

Please note: Please be aware that your project may be one of many in production. For this reason, it is essential that we receive ALL items – copy, photos, etc., necessary to complete your project, when you submit your request.

Upon receiving your request, you will be notified that your order has been received. Depending on the complexity of your project, we may request a meeting where we can discuss the design, layout, marketing objectives, etc.

Please note: To insure that we meet your needs, we request that, if working with a committee, all committee members attend this initial meeting. At this meeting, we will gather your input, thoughts and/or opinions to be considered BEFORE we begin work on design concepts.

We also request that one individual of the committee be designated as our primary contact. This individual will submit all necessary corrections, etc. throughout the proofing process.

After receiving feedback from our project meeting, we will generate a proof or proofs that we feel best fits your needs and the needs of your committee. At that time it may be necessary to call a second meeting where the project ideas may be presented. It is imperative that all committee members attend this meeting as well to help expedite the project thus avoiding delays and last minute layout and/or format changes.

Printing
Offset Printing – Missouri State University Printing Services

The following deadlines apply to projects printed by Missouri State University Printing Services, located at 2335 East Chestnut Expressway.

All Projects* . . . . . . . . . .10 full business days
Rush Projects** . . . . . . . Completed as workload allows

* Projects requiring special services such as diecuts, embossing, foiling, UV coating, etc. may require additional production time.

**A rush job is defined as a project requiring a shorter production period than two weeks. In the event that Printing Services can complete the project in less time, a rush fee may apply. The rush fee will be an additional 15% of the total cost of the project.

Please note: Most printers consider the day they receive the materials as part of their production cycle if they receive the materials prior to 12pm.

Quick Copy Jobs - Copy This

The following deadlines apply to projects printed by Copy This, a quick copy facility located in Plaster Student Union on campus.

All Projects . . . . . 1-2 full business days
Rush Projects . . . . Completed as workload allows

Copy This can provide 8.5" x 11" and 8.5" x 14" black and white copies and 8.5" x 11" and 11" x 17" color copies. Copy This also provides bindery services. For a complete list of their services, you may call 836-5808.

University Identity Standards

The Extended Campus Publications and Marketing office strictly complies with the University’s Identity Standards.