New Employee Orientation

More Specific Information About the Extended Campus Staff, Special Activities, and Policies

New Employee Orientation Home
EC Card and Flower Policy
Special Events: The EC Fall Luncheon and Our Holiday Party
Emergency Contact Information
Staff Participation in University Courses (Credit and Noncredit)
Use of EC Rooms and Equipment for Meals, Breaks, Etc.

Use of EC Rooms and Equipment for Meals, Breaks, Etc.

The Extended Campus offices and meeting rooms are located in a variety of facilities, both on and off the Springfield Campus. EC staff members in charge of these facilities are responsible for seeing that EC work areas present a professional environment and that good judgment is used in determining appropriate use of EC space and equipment in regard to meals, snacks, and other functions. Traditionally, EC staff have been allowed to use several specific EC locations for preparing and having lunch or snacks. It should be remembered that this is a benefit that also carries with it several responsibilities. A few helpful suggestions are listed below:

Lunch hour

EC Conference Rooms can be used by EC Staff for regular lunch purposes if the room is not reserved for business uses and if the lunch hour ends prior to the next reserved time. If these rooms are needed for business uses, university business must have priority. When a conference room is used for staff lunch purposes, the door should be closed during the lunch hour and all debris cleaned before leaving. On an occasional basis, EC staff may reserve the room for a special luncheon activity on a first come, first serve basis. For availability contact:

CARR 422 Conference Room, Administrative Clerk, Evening College, X64126
ALUM 402 (Academic Outreach), Administrative Secretary, X64128
MCCE Conference Room (Morris Center), Administrative Secretary, X66364

EC "Break Room" Equipment and Supplies

Microwave ovens are located in various EC office suites for the convenience of our staff and are intended for EC staff only. When this equipment is located near meeting rooms or public service areas, special care should be taken to prevent strong aromas from being created when preparing lunches or snack items. Your EC colleagues will also appreciate your doing your part to be sure the equipment is always left clean after each use.

Other break room items such as refrigerators, coffee, water, paper towels, cups, etc. are handled differently with each CE Unit. The appropriate EC director or staff person in charge of these spaces should establish rules for their use, including a rotation schedule for refrigerator items and provisions for removing leftovers on a regular basis.

As university employees, EC staff are expected to be in compliance with the Fiscal Responsibility Policy adopted by the Board of Governors during 2001. This policy is designed to provide guidance to University employees in the "proper and legal use of scarce University resources," including the use of university funds for the purchase of coffee makers and supplies, personal food items for office staff, etc. A copy of this policy has been made available to each EC director and is also available from the dean’s office.

Snacks at Your Work Station

Unless your supervisor has specific objections, enjoying a light snack at your work area is not usually a problem as long as it does not interfere with your normal job duties. Those who have highly visible "front desk" type work areas for assisting students, faculty, and staff are especially encouraged to handle such snacks in a manner that maintains the professional appearance of your workstation.